What is an event outline?
An event outline is a document that provides information about your AWP event to attendees. An event outline can include any written remarks you and your presenters have prepared, reading material you plan to share, or a list of moderator questions. This document can be uploaded only by the organizer or the moderator.
Why do we need an event outline?
Event outlines encourage event participants to start preparing for their event well in advance, which improves the overall quality of the event. Additionally, these copies are essential for holding an accessible event. Consider members of your audience who have disabilities and may wish or need to follow along to a written text. It is also helpful for ASL and CART interpreters to see event information beforehand.
How should I format my event outline?
Event outlines should be in fourteen-to-sixteen-point black font on a white background and should be saved as a PDF. An event outline template and event outline example are included at the end of this guide.
Where do I upload my event outline?
The event organizer or moderator can upload the event outline in their Presenter Service Center by clicking the “Event Outlines page” button to the right of the “Upload your event outline” checklist item. On the Event Outlines & Handouts page, click the gray “Add event outline or other handout” button to select the event outline file. When uploading your event outline, please be sure that the file is saved with “Event Outline” and your event’s title in the file name. For example, an event outline uploaded for the 2026 AWP Keynote Address would be saved as “Event Outline - 2026 AWP Keynote Address.” Once the file has been uploaded, click the gray “Save” button to save the file to your event.
I have other documents I would like to make available to attendees. Can I upload those as well?
Yes! Event organizers and moderators can upload up to three optional supplemental documents in their Presenter Service Center by clicking the “Event Outlines page” button to the right of the “Upload your event outline” checklist item. Supplemental documents can include more information on the topic being discussed, resource or reading lists, promotional material, and any other materials you’d like to share with your attendees. When uploading a supplemental document, please label the file clearly, and make sure it will not be confused for the required event outline.
Where can attendees find my event outline and supplemental documents?
The event outline and any supplemental documents you choose to share will be available for attendees to download from the online schedule when it goes live in the fall.
I’ve made changes to the event outline I already uploaded. Can I upload the new version?
Yes! The event organizer or moderator can delete a previously uploaded file and upload an updated version of the event outline at any time as your plans come into better focus closer to the event.
Who is responsible for distributing my event outlines?
If your event is held in person at the conference, attendees will be able to download your event outline in advance from the online schedule. You are also required to provide at least five accessibility copies of your event outline on-site. If you are providing supplemental documents, please be sure to have at least five accessible copies that are in fourteen-to-sixteen-point black font on white paper without any color or graphics.
If your event is held virtually, your event outline and supplemental documents will be available for all attendees to download from the online schedule.
What if I don’t want to distribute my copyright material?
If you do not wish to give away your copyright material, you do not need to include it in the outline that is uploaded to the online schedule.
If your event will be held in person, you should bring at least five paper copies of any copyright reading material that you plan to share that can be distributed to those who need it for accessibility purposes. Those copies can then be collected at the end of the event.
If your event will be held virtually, any material you read will be captioned, and attendees will be able to request your permission to view your event transcript for accessibility purposes.